Welcome to New York International Bridal Week. We are thrilled to be partnering with you for this exciting show.
This exhibitor manual will provide you with important information to help you make the most of your experience at the NYIBW. In it you will find useful information about the show and The Piers, promotional information and ways for you to maximize your exposure at the show; and operational information with move in, run of show and move out details. If at any time you have questions, please do not hesitate to contact any member of our team.
Once again, welcome! We look forward to seeing you in October!
Dates / Hours
Saturday, October 8 9:00 am - 6:00 pm
Sunday, October 9 9:00 am - 6:00 pm
Monday, October 10 9:00 am - 5:00 pm
*Exhibitors will be allowed on the floor one hour prior to the show opening each day.
Wednesday, October 5 8:00 am – 12:00 pm (FedEX and UPS ONLY, NO SET-UP)
Thursday, October 6 1:00 pm – 4:00 pm
Friday, October 7 8:00 am – 3:00 pm
*Any deliveries made outside these times will be subject to a charge of $60.00 per 100 lbs.
Thursday, October 6 1:00 pm – 6:00 pm
Friday, October 7 8:00 am – 6:00 pm
Monday, October 10 5:00 pm – 8:00 pm
Tuesday, October 11 8:00 am – 12:00 noon
FREIGHT AND PERSONALLY OWNED VEHICLE (POV) LOAD OUT HOURS
Monday, October 10(POVs only) 5:00 pm – 8:00 pm
The loading of POV’s will begin upon the completion of the return of empties.
Tuesday, October 11 8:00 am – 12:00 Noon (Carriers must be checked in by 10am)
711 12th Ave. (55th Street and the West Side Highway)
New York, NY 10019
BOOTH PACKAGE & EQUIPMENT
Exhibit space includes carpet, (2) 75 Watt track lights per each 100sq ft, a 150 Watt electrical outlet and one wastebasket. Each booth will be identified with a clean, simple Booth Identification Sign that includes the space number and company name.
Each exhibitor receives the Basic Equipment Package when filled out and ordered with the show contract. Please contact Walter Young at (312) 527-7988 or firstname.lastname@example.org if you have questions on placing additional equipment orders. See the Booth Equipment Order Form for a listing of standard booth equipment and to order additional quantities you may need.
In order to facilitate on-site requests as quickly as possible, we require that all exhibitors submit the Method of Payment Form by August 9, 2016.
All booths and aisles will have carpet.
BOOTH LIGHTING AND ELECTRICAL SERVICE
Aside from the lighting that is included in your booth package, all electrical services will be provided or supervised by Showtime on The Piers technicians. Electrical services should be ordered in advance using the Electrical Services Order Form. Prepayment is required. No one other than a Showtime Electrician can make any electrical connections or install/remove electrical cables or fixtures. Therefore, if you provide your own light fixtures and cables, Showtime must do the installation and removal of your light fixtures and cables. There is an additional labor charge for this service. Rates are posted on the Electrical Service Order Form.
Electrical equipment must conform to City of New York code requirements.
Examples of these requirements are as follows:
- All wiring or flexible cords shall be 3-wire, "hard usage approved", 14 gauge, grounded, unless the cord is a component part of an assembly approved by a nationally recognized testing laboratory or the City of New York.
- Only porcelain socket lamps or plastic lamp holders may be used. Brass-shelled socket lamps are prohibited.
- Exhibit spot or floodlights must be positioned so as to be "unreachable" by the public, free from and unattached by any material or fabric.
Any questions regarding electrical utilities should be directed to Showtime at (212) 977-7414.
MMPI ensures that all booths will be vacuumed prior to the first day of the show at no charge. If you require additional cleaning services, please complete the Cleaning Order Form .
Also known as “materials handling,” drayage is the labor to receive freight during move-in, delivering it to your booth, removing empty containers, storing and returning them after the show, and loading materials for outbound shipping. This cost is included in your booth package.
EMPTY CONTAINER STORAGE
Due to City of New York Fire Ordinances, packing materials may not remain on the show floor while the show is open. Flammable containers must be removed from the floor.
When your containers are empty, obtain "EMPTY" labels from the Exhibitor Service Desk. Use the labels to mark your crates, boxes, and containers with your company name and booth number. Leave the containers in the aisle; for your convenience, these empty labeled containers will be picked up by MMPI staff and returned to you at the end of the Show. Please remember that you will not have access to these containers during the show.
PHOTOGRAPHY, VIDEOTAPING & BROADCASTING
Photographing, videotaping, filming, or sound recording is prohibited without the prior written consent of Show Management. Permission should also be obtained from individual exhibitors prior to the filming of their exhibit.
Show security will be on duty 24 hours a day from move-in to move-out, but cannot and should not be counted on to provide more than a presence to inhibit theft. Exhibitors can hire the services of a guard by contacting Show Management at (312) 527-7988 or emailing Walter Young at email@example.com.
The Exhibitor Service Desks, located on the show floor, can respond to questions about shipping, material handling, and billing, and will be happy to assist you in placing orders for booth services or equipment.
Piers 92/94 are non-smoking facilities.
Show Management requests that exhibitors do NOT tip labor. It is considered a destructive practice leading to a lack of rapport between management and labor.
To book and receive special discounted hotel rates, please click here. You may also contact MMPI Travel at (800) 528-8700 to reserve the lowest available airfare and discounted rates at New York’s finest, most conveniently located hotels.
VENDORS AND SERVICES
The official audio visual vendor is Metro Multi Media. Please contact Metro at (201) 340.2290 or click here for the form.
BOOTH DISPLAY, DESIGN & SHELVING
- Atlantic Display – 732-922-8951 | www.atlanticshowcases.com | Display cases
- Distinctive Displays – 718-272-7273 | www.distinctiveny.com | Wallpaper, Custom Signage & Logos, Racking Systems & Custom Booth Designs
- Springboard - 212-367-9827 | www.springboardesign.com | Shelving
- Manex USA - 212-366-0571 | www.manex-usa.com | Bust Forms & Mannequins
- Roxy Display Inc - 732.246.7058 I www.roxydisplay.com I Display & Mannequins
- BoothSeal - 212.888.7155 I www.BoothSeal.com I Booth Security Cover
CATERING AND ICE
Butterfield Catering | Joelle Obsatz
Phone: (212) 772-8782
Fax: (212) 772-2506
COMPUTER, VIDEO WALL & DISPLAY RENTALS
Rentfusion - Phone: (866) 736-8387.
Flowers by Special Arrangements | (212) 595-0200 | Contact: Shula Weiner
Angelica’s Flowers and Events | (212) 229-0272 | firstname.lastname@example.org
Interior Foliage | (718) 784-4527
INTERNET ACCESS & TELECOMMUNICATIONS
The official internet access provider is Transbeam. For any questions about wireless internet access please contact Transbeam at (212) 631-8100
LINEN AND UPGRADED FURNITURE RENTAL
TGIF Entertainment Inc. | www.TGIFRENTALS.com | Michael Biondi | 631-648-7643
Upgraded Equipment furniture needs such as: Staging / Runways (4X8), Runways Skirting, Ball Room Chairs, 36” Round Tables, 6ft Tables and 8ft Tables.
Ford Models New York | (212) 219.6140 | Latoya Scott Elite Model Management | (212) 529-9700
Wilhemina Models | (212) 473-3952
MAKE UP ARTISTS
Meghan Garners | email@example.com | 917-279-7086
The official rental provider is EMPIRESAFE phone number is (800) 543-5412.